Privacy policy

Humanistische Verband Deutschlands, Landesverband Berlin-Brandenburg KdöR
Wallstraße 61-65
10179 Berlin
Telefon: +49 30 61 39 040
E-Mail: info@hvd-bb.de
Represented by Katrin Raczynski (Chairwoman of the Board ) und David Driese (Board of Directors)

Julian Lang
Consultant for Data Protection and Infomation Security
Althammer & Kill GmbH & Co. KG
Roscherstraße 7
30161 Hannover
E-Mail: datenschutz@hvd-bb.de

Cookies are small text files that are stored on your device when you visit our website.

We work with so-called ‘cookie-less tracking’. This is a tracking method with which the surfing behaviour of users on the Internet can be analysed and evaluated without the use of cookies.

Our website uses Matomo, an open source web analysis software, to analyse and continuously improve usage. We use Matomo's cookie-less tracking so that no tracking cookies are stored on your end device.

Matomo collects the following information:

• Page accessed
• Abbreviated, anonymised IP address
• Browser and operating system used
• Time spent on the page
• Origin of the visitor (e.g. search engine/direct access)

This data is stored exclusively on our own servers in Germany and is not passed on to third parties. Personal identification is not possible due to the anonymisation of the IP address. As these cookies are absolutely necessary for the provision of our services, no consent is required. Matomo respects the do-not-track setting of your browser if you have activated it.

Further information on how Matomo works can be found here.

On what legal basis do we process your data?

Your data is processed on the basis of Art. 6 para. 1 lit. a) GDPR (consent) or Art. 6 para. 1 lit. f) GDPR (legitimate interest).

A chatbot is a computer-based dialogue system that allows you to conduct a conversation with users via text or voice. A chatbot from the company ConRat WebSolutions GmbH, Gartenstraße 4, 37281 Wanfried (Germany), www.chatbot4you.io (hereinafter referred to as ConRat), is integrated on our website.

The communication behaviour of the chatbot is programmed by the Humanistischer Verband Berlin-Brandenburg KdöR. When you contact the chatbot integrated on this page, it saves the communication content. You can delete your communication content manually at any time as long as you have not started a new chat request. All communication content will be deleted after six months at the latest.

ConRat WebSolutions GmbH sets a technically necessary cookie to enable you to make contact via the chat window. An individually generated key is stored in the ConRat cookie, which can be used for unique communication between you and us. It is a session cookie that is only valid during your browser session.

All data processed via the chatbot is transmitted in encrypted form to a data centre in Germany provided by ConRat WebSolutions GmbH. The Humanistischer Verband Berlin-Brandenburg KdöR is responsible for data processing as the website operator.

On what legal basis do we process your data?

Your data is processed on the basis of Art. 6 para. 1 lit. a) GDPR (consent) and Art. 6 para. 1 lit. f) GDPR (legitimate interest).

Each time you visit our website, our system automatically collects the following data:

• Information about the browser type and version used
• The user's operating system
• The user's internet service provider
• The IP address of the user (in anonymised form)
• Date and time of access
• Websites from which the user accesses our website (referrer)
• Websites that the user accesses via our website

Where is this data stored?

This data is stored in the log files of our system.

Is personal data linked to this information?

No, this data is not stored together with other personal data of the user. The IP addresses of the user or other data that allow the data to be assigned to a user are not affected by this storage.

On what legal basis do we process your data?

Your data is processed on the basis of Art. 6 para. 1 lit. a) GDPR (consent) and Art. 6 para. 1 lit. f) GDPR (legitimate interest) as well as Art. 6 para. 1 lit. b GDPR (pre-contractual measures).

We do not store any log files. IP address anonymisation and logging for statistics have already been explained in the Matomo section.

Matomo anonymises IP addresses to ensure the privacy of visitors. This is done by:

• IP masking: Removal of the last parts of the IP address (for example 192.168.xxx.xxx).
• Configuration: The number of bytes to be anonymised can be specified in the settings.
• Real-time anonymisation: The IP is anonymised as soon as it is received and is never saved in full.

These measures ensure that the full IP address is not saved or processed.

Your data will only be passed on in the following cases:

If you have expressly consented (pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR).

For the establishment, exercise or defence of legal claims, unless there is an overriding legitimate interest on your part (pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR).

If we are legally obliged to disclose data (pursuant to Art. 6 para. 1 sentence 1 lit. c GDPR).

If it is necessary for the processing of contractual relationships or pre-contractual measures with you (pursuant to Art. 6 para. 1 sentence 1 lit. b GDPR).

To whom can my data be passed on?

Your data may be passed on to service providers who support us in data processing, such as

• Data centres for website and database storage
• IT service providers for system maintenance
• IT service providers for contract fulfilment
• Consultancy companies

Your data may be passed on to authorities, courts or other bodies in the context of legal proceedings if this is necessary for legal prosecution or enforcement.

How is data protection guaranteed when data is passed on to service providers?

Our service providers Microsoft, Hetzner, Agentur wegewerk GmbH, ConRat WebSolutions GmbH, Mailjet, Micropayment, PayPal, Stripe, Softgarden: 

• Have been carefully selected and commissioned
• May only use the data to fulfil their tasks
• Are contractually bound by our instructions
• Have suitable technical and organisational protective measures in place
• Are regularly monitored by us

We have concluded an order processing contract with all service providers in accordance with Article 28 GDPR.

You have the following rights:

• Right of access (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object (Art. 21 GDPR)
• Right to withdraw consent

How can I assert these rights?

You can contact us at any time using the contact details provided to assert your rights.

Can I lodge a complaint with a supervisory authority?

Yes, you have the right to lodge a complaint with the competent data protection supervisory authority. In Berlin, this is the Berlin Commissioner for Data Protection and Freedom of Information.

What happens if I withdraw my consent?

The data processing that was based on this consent will be discontinued for the future. The legality of the previous processing remains unaffected.

How is the security of my data guaranteed?

We use up-to-date technical measures, including encryption by Let's Encrypt, to protect your data.

What are my rights regarding automated decision-making and profiling?

We do not have automated decision making and profiling.

You can fill out a membership form and a form for ordering a ‘Humanistic Life Studies’ textbook.

The following applies to our forms:

Data entry: You fill in the fields of the form, for example name and e-mail address.

Data transmission: When you submit the form, the data you enter is sent to our website servers. This is usually done via the HTTPS protocol in order to transfer the data securely.

Server processing: Our servers receive the data and process it in accordance with the website's programming. This may include storing the data in a database, sending an email or triggering other actions (invoice).

Data storage: The data may be stored in a database to make it available for later use and anonymised analysis.

Confirmation: You will receive confirmation that the form has been successfully submitted, for example via a message on the website and an email.

A newsletter and information letter are regular electronic information letters that subscribers receive by email. In our case, we offer you the opportunity to subscribe to our newsletter and information letter to keep you up to date with news, events and promotions. We use the double opt-in procedure to subscribe to our newsletter/information letter:

1. You enter your e-mail address to subscribe to the newsletter/information letter.
2. We will send you a confirmation e-mail with a link.
3. Only when you click on this link will your e-mail address be activated for the newsletter mailing.

This procedure ensures that you are actually the owner of the e-mail address provided and that you have agreed to receive the newsletter/information letter. After your confirmation, we store the following data:

• Your e-mail address
• Time of registration
• The IP address used for registration
• We store this data until you object

We use the service provider Mailjet to send our newsletter. This service provider processes your data on our behalf and is contractually obliged to comply with all data protection regulations. 

You can unsubscribe from the newsletter at any time:

• Via the unsubscribe link in every newsletter/information letter
• By sending a message to our contact details (e.g. by email or letter).

On what legal basis do we process your data?

The legal basis for the processing of your data in the context of sending the newsletter is your consent in accordance with Art. 6 para. 1 lit. a of the General Data Protection Regulation (GDPR).

We use learning platforms and tools such as Padlet to ensure personal contact with students during school-led learning at home in the subject of Humanistic Life Studies.

We process your personal data (name, date of birth, school, class, email address) exclusively for the organisation of the lessons. This data remains with your child's trained life studies teacher and will not be passed on to third parties without your authorisation. You can revoke your consent at any time.

Your data will be deleted after the end of the school-led learning programme or upon revocation. You have the right to information, correction, blocking or deletion of your data and can complain to the supervisory authority if you suspect a violation of the GDPR.

On what legal basis do we process your data?

• Art. 6 para. 1 lit. b) GDPR (fulfilment of contract)
• Art. 6 para. 1 lit. f) GDPR (legitimate interest)

To process your donation we need:

• Your name
• Your address
• Bank or credit card details (depending on the payment method chosen)

How secure is my data when donating?
All data is:

• Transmitted via an encrypted SSL connection
• Encrypted according to current security standards
• Protected against unauthorised access

Who will my data be passed on to?
Depending on the payment method, your data will be forwarded to the following service providers:

Direct debit: 

• Micropayment GmbH
• PayPal: PayPal
• Credit card: Stripe

Will my data be sold to third parties?

No.

What happens after my donation?

You will receive an automatic email notification that your donation has been collected.

On what legal basis do we process your data?

• Art. 6 para. 1 lit. b GDPR (fulfilment of contract)
• Art. 6 para. 1 lit. f GDPR (legitimate interest)

What software do you use for applications?

We use the software from Berlin-based softgarden e-Recruiting GmbH for our application process.

How is my data protected?

• Encrypted data transmission using
• TLS Storage in German data centers
• Technical and organizational security measures

What data do we collect?

• Personal data
• Contact details
• Health data
• Education information
• Application photo
• Professional history
• Qualifications
• Application documents

Who has access to my data?

Only people directly involved in the application process.

What happens to my data after I apply?

• Storage for a maximum of 6 months
• Subsequent anonymization for statistical purposes

Can I be included in the talent pool? 
Yes, on a voluntary basis. 
You can: Register yourself for the talent pool Revoke your consent at any time 

What rights do I have? 

• Right to object to data use
• Access to your application data
• Deletion of your data

Further information on Softgarden's data protection measures can be found here.

When and why will my personal data be shared with the Humanistische Hochschule AdöR (Humanist University of Applied Sciences)? We use the application portal Softgarden e-recruiting GmbH together with our training partner, the Humanistische Hochschule Berlin AdöR. The legal basis for this is Article 4 (19) GDPR and Recital 48 GDPR; Article 4 (19) GDPR and Article 6 (1) (f) GDPR.

How are OpenStreetMap maps normally loaded?
The map data is usually loaded from external OpenStreetMap servers, typically from tile.openstreetmap.de.

What data is processed?
When integrating OpenStreetMap, data such as the user's IP address is automatically transmitted to the OpenStreetMap server.

Where can I find more information about OpenStreetMap's data protection? 
Detailed information about OpenStreetMap's data protection can be found here.

What is a "sitemap"? 
A "sitemap" in the footer is a link to an overview page that provides a structured representation of all pages of a website. The sitemap page will soon contain the following:

• A complete hierarchical representation of the website's menu structure
• This representation primarily serves as a guide for human users It differs from the sitemap.xml, which is intended for technical crawlers like the Google bot
• The HTML sitemap in the footer provides visitors with a quick overview of the entire website content and facilitates navigation. 

It can be particularly useful for users looking for specific information or wanting an overall overview of the website.

We link to our fan page on the respective social networks on our website. Please note that when you click on a link to the social networks, data is transferred to the providers' servers. If you are logged into the respective social network at that time with your username and password, the information that you are visiting our fan page on the respective social networks will be transferred there and the respective provider can assign this information to your user account. 

All social media platforms such as YouTube, LinkedIn, or X (Twitter) process personal data independently. We explicitly point out that you must contact these platforms directly if you have any questions about data protection. 

YouTube: How are YouTube videos integrated into the website? 
Via plug-ins or other linking options. After you have given your consent, a connection to YouTube servers will be established. 

What data does YouTube process? 

• When registering: name, email address, telephone number, date of birth.
• When visiting a channel: profile data, interaction data (likes, comments, etc.), technical data (IP address, device type, etc.). 

What is the legal basis for this use? 
Our legitimate interest in public relations (Art. 6 (1) (f) GDPR) and when contacting us on a contractual basis (Art. 6 (1) (b) GDPR). Google Ireland Limited is solely responsible for the processing of personal data on YouTube. Further information on data protection at YouTube Inc. can be found here: 

X: What data is processed by X? 

Profile data (name, username, profile picture), interaction data (likes, retweets, comments), technical data (IP address, device type, location data). 

How do you use X data? 

We only see public data or direct messages. X provides us with anonymized statistics. 

What is the legal basis for this use? 
  

• Our legitimate interest in public relations (Art. 6 (1) (f) GDPR). 
   

In addition, large amounts of information are obtained by analyzing the use of X. We, not X, are solely responsible for this storage. We would like to draw your attention to this in the interest of transparency pursuant to Art. 5 (1) (a) GDPR. This is explained in X's privacy policy, which you can read here. 

LinkedIn: What data does LinkedIn process? 
Profile data, interaction data (likes, comments), technical data, and anonymized Page Insights. 

How do you use LinkedIn data? 

We only use anonymized Insights data and your data to process inquiries. What is the legal basis for this use? Our legitimate interest (Art. 6 (1) (f) GDPR) and, when contacting us, a contractual basis (Art. 6 (1) (b) GDPR). LinkedIn processes all other personal data independently. We would like to draw your attention to this in the interest of transparency pursuant to Art. 5 (1) (a) GDPR. This is explained in LinkedIn Inc.'s privacy policy, which you can read here. 

Meta (Facebook and Instagram): What data does Meta process? 

• Profile data
• Interaction data
• Technical data and
• Anonymized insights data 

How do you use meta data? 

We use anonymized insights data to optimize our fan pages and your data to process inquiries. 

What is the legal basis for this use? 

Our legitimate interest (Art. 6 (1) (f) GDPR) and, for specific inquiries, a contractual basis (Art. 6 (1) (b) GDPR). 

The following applies to all platforms: 
What rights do I have as a user? You have rights to information, rectification, erasure, restriction of processing, data portability, and objection in accordance with the GDPR. 

All information about the collection and use of your data by Meta can be found here: 

• Privacy Policy
• Like button 
   

How can I participate in Instagram competitions organized by the Humanist Association of Berlin-Brandenburg? 

To participate, you must: 
 

Follow our Instagram page 
Like the contest post (heart symbol) 
Leave a comment under the post 
 

When does the contest start and end? 
The start and end dates are stated in the respective contest post. 

How do I find out if I've won? 
The winners will be announced in the comments of the contest post. 

Can I receive cash payment? 
No, cash payment of the prize is excluded. Legal recourse is also excluded. 

Is Instagram involved in the contest? 
No, the contest is not affiliated with Instagram and is not sponsored, supported, or organized by Instagram. 

Who is responsible for the contest? 
The sole contact and responsible party is the Humanist Association of Germany, Regional Association Berlin-Brandenburg.

What legal terms do I accept by participating? 
By participating, you agree to indemnify Instagram from any liability, claims, damages, or losses arising from or related to your participation. You understand and accept that you cannot hold Instagram liable for any claims or damages arising from your participation.